Event Management Made Easy

Disney Events needed a data-driven app that helped streamline the end-to-end management of their important events. Concepta was up for the challenge.

Walt Disney World
Mobile App Development

Project Overview

Disney Events needed a data-driven app that helped streamline the end-to-end management of their important events. Concepta was up for the challenge.

Results at a glance:

  • Improved event management logistics
  • Streamlined event communications
  • Simplified park navigation tools
  • Enhanced event day experience for guests and cast
  • Completed all sprints on time and within budget
  • Over thousands unique app downloads (and counting)

Marketing insights, management tools, and an optimized guest experience, all in one easy-to-use event app.

For Disney, the guest experience is central to every interaction. Event management is no exception. When they were looking to develop an app for two of their popular events (runDisney and Celebrate You), they knew this would require a partner that understood how to balance cutting-edge analytics with customer-facing ease-of-use.  


A fun event that blends a marathon race with the magic of Disney – distance runners dressed in Disney gear race through the park interacting with iconic settings and characters.

Celebrate You

In Celebrate You, Disney closes down their parks to the public and hosts a magical event celebrating their hardworking team of cast members and their guests.

Our Process

Concepta was recommended to the Disney Events team based on previous successful collaborations with other Disney divisions.

Project scope and goals:

The primary goal for this project was to design and develop an innovative data-driven event management app that performed three key functions:

  • Provide event managers with an easy-to-use tool for controlling event-day logistics  
  • Collect data that can be used for personalized marketing and experience optimization
  • Ensure that guests, cast members, and their plus-ones have a fun, stress-free experience

Our Process

To deliver the results Disney Events expected, we relied on a proven methodology based on transparency, meticulous planning, speedy development sprints, and a commitment to quality work.  

After consulting with the team at Disney, we created a transparent roadmap that incorporated the company’s unique needs. Weeks later, we had a working prototype, and weeks after that, the user-facing app was ready to launch.  

Included Features:

  • Virtual Event Exploration
  • Activity Tracking
  • Live Location-Based Park Navigation
  • Parking Locator
  • Live Notifications for: Schedule Changes, Ride Closures, Weather Impacts
  • Character Sightings
  • Restaurant Menus
  • Character Sighting Schedules
  • Crowd Management Tools
  • And More…

An optimized event experience, at every unique user’s fingertips

One of the major challenges for this project was creating a solution that worked for event managers and Disney executives while also enriching the experience for individual guests and cast members. Here are a few ways we made that happen:

  • Easier event day navigation throughout the park

With tools for locating parking spots, tracking activities, and even planning out character sightings, the event app made it much easier and faster for guests and cast members to make their way through the park.

  • Instant mid-event communication capabilities

The app's instant communication capabilities enabled event managers to notify guests when a certain restaurant or ride has a shorter wait time than another. In addition to regulating traffic flow in the park, this also keeps event participants happy.

  • Automatic collection of valuable analytical data

Thinking long-term, one of the biggest advantages of this app is its built-in ability to collect valuable user data. By knowing exactly how people are interacting with the app, Disney can make improvements to future planned events. This analytical data can also be leveraged for marketing and sales insights.

Client Feedback

“Concepta's methodology helps to get the project right the first time around, avoiding unpleasant surprises and unnecessary changes. They over deliver, fast!”

Megan Rojas, Project Manager

Cost-effective software development, tailored to the exact needs of each project.

Over few weeks of sprint-based development, we were able to successfully plan, design, and launch a custom event management app that incorporated all of our client’s desired features while remaining on time and within budget.

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Our Process